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Editor's Note: This post was originally published in June 2015 and has been updated for freshness, accuracy, and comprehensiveness.

In today’s economic conditions, it’s imperative for small to medium-sized businesses to manage their people, payrolls, and projects at a higher level of efficiency than ever before.

The most important part of implementing new software is doing so without interrupting workflow. You can't avoid downtime while you make the transition, of course, but how do you avoid losing additional working hours during the process?

Editor's Note: This post was originally published in January 2015 and has been updated for freshness, accuracy, and comprehensiveness.

Even if your company’s time and energy are divided between numerous operational needs in numerous locations, the maintenance of your rental equipment is crucial for overall efficiency and productivity. It can be a daunting task, yes, but a necessary one, because rental equipment is such an important money-making venture for your business.

There is a myriad of reasons you might choose to use rental equipment:

Your employees are the backbone of your business, and you need good ones who work hard and have your business's best interests at heart. As a busy business owner, however, it can be hard to find the time to handle employee matters, especially when everything seems to be going well.

Businesses strive to show their customers that they’re different – better – than the competition. Without good business processes, however, you can’t be better than your competition, and you will lose customers.

In addition to securing and organizing contracts, the success of heavy construction businesses relies on a continuous flow of meaningful data to monitor the financial and operational efficiency of multiple projects. Ideally, the right software tracks expenses and determines the profitability of projects.

Companies need to do whatever it takes to stand out in today’s noisy marketplace. If your operations aren’t functioning at a high level, it’s all too easy for a potential client to move on to the company whose operations are functioning at a high level.

As a growing HVAC contractor, you juggle many programs and applications to handle a wide variety of business functions – accounting, hiring, tracking inventory, and the like. You also try to control costs, but with the increase in business it’s getting more difficult to monitor multiple projects. Updates on financials come to you without the benefit of real-time data. Consequently, some projects are on hold until inventory arrives, change orders are updated, etc.

The HVAC mechanical work will be extensive on the bid you just won at the build-out on an existing plant near Ft. McMurray. It will also require a new field manager to oversee the workflow.

You just spent a lot of time and energy on a recent – complicated – HVAC installation at a building site that you were hoping would open up a lot of future business in the Alberta area.