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Of all the industries Covid-19 has had an impact on, healthcare is perhaps the most groundbreaking. With a greater understanding of the need for healthcare services because of the pandemic, making sure the healthcare industry is running efficiently is paramount. Now more than ever there is a public understanding of the resources needed within the healthcare industry and how proper administration and management can mean all the difference between success and failure.

Many First Nation organizations start with software such as Xyxntax, Quickbooks & Sage 50 for there basic accounting needs. As a First Nation organization grows and expands, they are often forced to add new systems that are not integrated to their accounting software, this results in duplicate data entry and higher risk for human error.

Faith Promise Church

Budgeting and planning have never been more important. Whenever crises arise, it’s important to be able to react swiftly. The coronavirus threat has put us in uncharted territory. The strong headwinds caused by this are trying for business. Many offices are closing, forcing employees to work remotely. Work stoppages, an unsteady supply chain, cash flow concerns, market declines, multiple and massive stimulus/rescue packages, daily and even hourly announcements on closures are all very real issues. The business environment has shifted to a new normal.

Historically, it is easy to see how technology has been adopted and how it has fundamentally changed a lot of key business practices around us. From the first commercial use of technology in an 1890 United States census (Source) to the mass adoption of Steve Job’s iPhone, technology has always pushed the limits of what is considered possible and opened our eyes to further opportunities. Today, that same sentiment still exists.

Running a business is never easy. When dealing with a global health concern, this difficulty rapidly expands and forces many business owners to adapt in order to survive. We have seen many changes made by business owners and have helped many others transition towards a system which allows organizations to become more efficient – even in such trying times.

Asyma and Sage have teamed up to provide a fully cloud based solution that is rated #1 in customer satisfaction by G2 Crowd winter 2019 edition. 

I have been attending the SLA (Strategic Leadership Association) retreats for years now.  Each one has given me some new tools and techniques to better my business. The topics are always something useful to the business world but not why I attend.  I attend because of the wealth of knowledge in the room at each retreat.  The room is filled with business owners and managers that have a combined knowledge far greater than anything I could have imagined.  Being able to hear how they have improved their businesses, what has worked, what hasn’t worked and where they plan to get to in the future and how they will get there has been immeasurable in terms of value.

When you were starting out in business you needed an easy to use and functional system to handle your basic accounting requirements. QuickBooks or Sage 50 was likely the solution to your problem. A well known and supported solution with many good reports to help you move your business forward. The good part was that you did move your construction business forward. The question now; is that same easy to use system still functional enough to handle your growing construction requirements now and into the future? Do you have work arounds and multiple different solutions that data is entered into more than once? Chances are these added processes are costing you and your business time and money.

Do you find that you handle the following outside of QuickBooks or Sage 50 because they can't or do not provide what your business requires?

Project production

1. Scheduling jobs and tasks for projects
2. Document control for change orders, subcontractors, etc.
3. Field management for projects
4. Project management controls
5. Service management for small jobs
6. Service dispatch controls for labour and equipment

Estimating

1. Estimate(s) for multiple levels
2. Parts and assembly tracking with accurate pricing
3. Automated creation of job budgets to compare to actual project costs

Accounting

1. Tracking of work in progress for management and banking
2. Complete project documentation for bonding
3. Control over subcontractor billings to jobs

Construction analysis

1. Dashboard reporting for all project and service jobs
2. Project reporting for under and over billed jobs
3. Project reporting with % complete for tasks and cost codes
4. Equipment tracking of revenue and expenses

If you sit back a moment and consider the costs that these missing functions are having on your business, you will be very surprised. We recently completed a review for a smaller 25 person construction company. The result was a significant $63,000/Year that was being wasted with manual work around processes. These small business accounting solutions are simply not built to handle the requirements of a construction business that has grown and requires more out of a system and solution.

The good part is that there are construction solutions on the market that can handle these requirements, that are easy to use and inexpensive. Sage 100 contractor is one of these such solutions and would be a good option when researching different solution. http://www.asyma.com/sage-100-contractor-master-builder

You owe it to yourself and your business to consider some of the options available.

  

You are a successful contractor.  You have built your Electrical, HVAC/Mechanical, Residential, General Construction or Heavy Duty Construction business into a reputable and successful business which customers have grown to trust.  However, like many contractors using QuickBooks or Sage 50, you have no clue or somewhat of a clue as to which projects are profitable and which are not.  You also struggle with administrative costs and reliability on project information coming from the field/job site.

You are not alone and technology can help.  We live in a world that offers technology and innovation in almost every aspect of our life.  If you have ever thought, “there has to be a better way” chances are there is.

We see customers struggle with data entry, errors, missed invoicing and not knowing project profitability on a daily basis, because we are also in the construction industry and know what that “better way” is.

Instead of having your technicians/supervisors/project managers manually fill out field tickets and/or timesheets why not have them enter the project information like time, equipment, materials directly into your accounting/project management system from the field?  Do you know or could you estimate the time savings, reduced errors and increased revenue streamlining this process could realize?  Chances are its tens of thousands of dollars every year. 

Are you asking yourself now “it seems there is a better way, I should consider this?”

Then you should consider the solutions and services available. 

My team is holding a complimentary online presentation (webinar) on this topic on Wednesday, January 18^th.  Click Here for more information.

I hope this information helps you uncover ways to utilize technology in your business.