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Business Management and Process Consulting Blog

Keith Greeno

Keith is the co-founder and president of Asyma Solutions Ltd. Keith practiced with a public accounting firm for over 25 years where he developed an extensive knowledge of effective management processes and system design. Since then Keith has focused on consulting in business analysis, system design/analysis, training, implementation, software installation and project management.
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Recent Posts

How financial accounting solutions help Faith based organizations

Posted by Keith Greeno on July 20, 2020 at 9:30 AM


Today's economic environment is certainly a major challenge for faith-based organization to navigate and survive. Which direction do you move? What do you adjust to maintain the delivery of critical services with reduced revenue and funding? How do we provide for increasing demand for transparency and accountability, while seeking ways to both produce and to demonstrate successful outcomes?

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Topics: Automation, Budgeting, Budget Vs Actual, Sage Intacct, Financial Accounting, Faith Based, Reporting, Dashboards, Dimensions, Approvals, Visibility, Integration, Dimensional Accounting, Purchase Order Workflow



First Nations - Moving from Good to Great

Posted by Keith Greeno on July 8, 2020 at 10:30 AM


Many First Nations organizations we talk to are moving to a strategy based on outcome metrics that drive their organization toward greatness.  The traditional focus of service delivery is changing to include significant business operations.  Indigenous leaders must not only think about making a difference in their communities, but being competitive in business with the world.

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Topics: Sage Intacct, Non-Profit Reporting, First Nations



How Small Is Too Small For Construction Software

Posted by Keith Greeno on June 24, 2020 at 7:00 PM


How small is too small for construction software?

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Topics: Project Management, Productivity, Construction, Business Process, Technology, Guiding Great Businesses, Construction Technology, Mobility, Construction Software, Project Costing, Construction Reporting, technology best practices, small business



Moving Forward

Posted by Keith Greeno on April 20, 2020 at 1:00 PM


 

There is an old quote in business that says, “even if you are on the right track you will get run over if you are standing still”. In these challenging and uncertain times this is still very much true. If we stop moving forward as a business and all steps to improve, we will be faced with the huge force of inertia when trying to start up again. By standing still, will we lose talented employees and risk losing our share of the market to the competition who likely isn’t standing still? What can we do to keep moving forward? How do we keep our employees, customers and vendors safe during this pandemic? The logical answer to these questions, I believe, is through technology and using it effectively to your advantage.

At Asyma Solutions we have been championing the use of the web, remote access and effective automation in businesses for many years.

For construction companies this involves real time field and other data collection with project management access. The field staff are not required to manually prepare daily field reports, safety documents, employee or equipment time and then deliver them to the office administration.

For non-profit organizations and other types of businesses, technology allows for anytime access to management information from anywhere and provide field data collection for health care or other field staff. How does this help? You can continue to work with limited contact to others but maintain complete access to your information to effectively management your organization/business.

But what happens if you have a small business system like QuickBooks/Sage 50 or are not using a system currently that will allow for that type of access and functionality? The question then becomes, is your glass half empty or half full? We prefer to believe that the glass is half full. In business, we are all used to the continuous changing situations and issues both economic and social. This pandemic will eventually pass and go away. What can you do now?  The answer again is technology. Things have slowed down and you finally have some time to breath for a change. You have employees who are home, likely bored and looking for something productive to do. Why not keep moving forward and start looking at working on your business instead of in your business?

Our team at Asyma Solutions believes in using technology and have been promoting it to our customers for years. We utilize this technology ourselves through remote conferencing and hosted system access capabilities. We can provide hosting or full cloud accounting solutions like Sage Intacct to streamline operations.

The biggest issues and problems with implementing a new system and the related procedures involves the lack of time and focus of the customers internal staff. With the current situation the whole world is facing, contact and unnecessary face to face interactions can be greatly reduced through technology and therefore a perfect time to improve your organization for the future.  You have the time and the resources available and with the use of technology you can continue to move forward.

For more information about how technology and improved procedures can help your organization check out our web site www.asyma.com.

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Topics: Productivity, Business Process, Technology, Guiding Great Businesses, Mobility, Sage Intacct, Hosting, Cloud, technology best practices



Project Management - Guesswork or Certainty?

Posted by Keith Greeno on February 6, 2020 at 10:03 PM


Imagine a world where all project information is available anytime, anywhere; where the collection of time, equipment, and material usage in the field is integrated daily into all projects for reporting. In this world, data flows seamlessly and instantly throughout the system, you can see the areas that are over and under budget, and you trust that progress billings include all the correct, up-to-date job costs. Your personalized user dashboard shows key reports and indicators that provide a snapshot of the operational health of your whole business at a glance: cash position, change orders, project profitability.

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Topics: Construction Technology, Sage 100 Contractor, Mobile Field Solutions, Project Costing, Construction Reporting



First Nations Infrastructure Project Management

Posted by Keith Greeno on September 19, 2019 at 11:20 AM


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Topics: Project Management, First Nations



How to Generate High-Impact Fundraising

Posted by Keith Greeno on July 15, 2019 at 4:01 PM


 

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Topics: Non-Profit, Sage Intacct, Non-Profit Reporting, Non-Profit Accounting



Taking your Organization's Pulse - Measuring What Matters

Posted by Keith Greeno on April 29, 2019 at 2:45 PM


Let’s face it -- accounting information is almost completely useless unless you have the reporting tools to help you measure what really matters to your non-profit organization. This applies to all non-profits; from educational institutions, faith-based and ministry organizations, to health and human services agencies. How can the executive directors or management possibly understand the complexity of their overall operations and make sound decisions without good reporting?

We are in an age of increasing demand for transparency/accountability and are looking for ways to generate and demonstrate successful outcomes. We must have simple, easy to understand metrics that can quickly take the pulse of an organization and assist with decision-making.  We must have metrics reporting that never loses focus on what is important and what truly matters to management and stakeholders.

A modern, non-profit accounting solution will consistently track your data by key components and give you instant insight, empowering you to proactively manage funding, programs, students, members, and more. These systems can provide access to both financial and statistical data that allow you to automatically calculate key metrics to measure what matters. These metrics can report on critical information such as financial (revenue), statistical (students), or any number of combinations (donations per attendee).  Sage Intacct is such a software solution that was designed to provide real-time visibility into all components of your organization. 

As management of a non-profit organization, consider the potential immediate and long-term value to your organization of real-time & accurate reporting. Think about the benefits of being able to easily generate and clearly demonstrate successful outcomes to all stakeholders including funders, board members, or donors. How could you improve the health of your organization by having real-time visibility into funding, programs, donations, expenses and more?

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Topics: Productivity, Business Process, Non-Profit, Controlling Non-Profit Spending, Guiding Great Businesses, Mobility, Sage Intacct, Non-Profit Reporting, Non-Profit Accounting



Why Real-Time Reporting Could Make or Break Your Construction Business

Posted by Keith Greeno on March 25, 2019 at 7:30 PM


When it comes to construction reporting, timing is everything -- the closer you are to real- time reporting, the better your opportunities to respond to emerging project issues.  Success in the construction industry is dependent on timely, accurate reporting that gives you a wide-angle view of your operations with zoom-in capabilities.  As a construction owner or manager, how can you consistently make good decisions without real-time reporting? If you are using QuickBooks or Sage 50 for your accounting, you are likely using Excel or some other stand-alone solution to track your projects, resulting in decisions based on outdated, inaccurate data. These decisions could result in significant project issues which could break your company.

Construction-specific software makes it easier than ever to make informed, timely business decisions. Getting the financial big picture is no longer a big hassle -- and no detail escapes you because all details are integrated in a central system with a single source of project data truth.

You can keep key project personnel in the loop by capturing and sharing valuable site-specific data; and that information is accessible even when you’re not in the office, keeping you more in touch, and more in control, than you’ve ever been before. How improved would your decision making be if you had accurate, timely information at your fingertips whenever you wanted it? How long can your business survive when project cost overruns occur due to your inability to respond to issues as they are happening?

Current construction-specific software solutions are able to provide real-time reporting that can make or break your construction business.  Sage 100 Contractor is one construction-specific solution that features user dashboards, custom alerts, and over 1,200 built-in reports. It gives you that complete wide-angle view of your operations with drill-down, zoom-in capabilities to the details.

https://www.asyma.com/sage-100-contractor

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Topics: Productivity, Construction, Business Process, Project profitability, Guiding Great Businesses, Sage 100 Contractor, Mobility, Construction Software, Project Costing, Estimating, Construction Reporting, Budget Vs Actual



Smarter way for non-profit budgeting

Posted by Keith Greeno on January 30, 2019 at 3:03 PM


A Smarter way for Non-Profit Organizations to Plan and Budget

Let’s face it -- spreadsheets are not automation. They can help with some calculation, but they can cause more headaches than they solve. To achieve organizational goals, you need financial budgeting and planning that’s effective, collaborative, and strategic, but many organizations don’t have the solution to work that way; instead, they’re trapped by time-consuming, error-prone, unsecured spreadsheets. The general rule is that if you have been using a spreadsheet for more than a year there is a 100% chance that there is an error in it somewhere.  So why do so many organizations continue to use them? Maybe it’s time to look at real budgeting and planning tools that are easy-to-use, powerful, and built for smaller businesses and organizations.

Imagine a budgeting world where you have control; where everyone works on the same current version; and where all changes are tracked. Think about the time savings that could be realized with collaboration and secure access to detailed information by all managers and department heads involved in the planning process. Imagine a dashboard that gives you all the critical information you need at a glance.

These systems are available.  They’re not that complicated, and they can easily pay for themselves within one budgeting cycle. Say goodbye to outdated and dangerous spreadsheet budgets and plans and move to a smarter way to budget. Freeing ourselves and our managers from the time-consuming tasks associated with spreadsheet budgets to focus on the more important strategic planning and management decisions may be the smartest decision we make.

Look at some of the options available and decide for yourself it they are a smarter way to budget:

Sage Non-Profit Financials/Budgets Click Here

Sage Intacct Budgeting and Planning Click Here

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Topics: Productivity, Employee Engagement, Business Process, Non-Profit, Budgeting and Planning, Budgeting, Guiding Great Businesses, Mobility