Construction projects and change orders are an inevitable duo. No matter how far along in the project you are, and no matter how big or small the change order is, any change can impede the project’s duration and will add expenses.
Why You Need New Software
Keeping track of change orders and the issues surrounding them is easier when you use a business management software system. A business management software system easily creates change orders along with offering an audit trail that provides you with complete transparency. You can see who requested the change order, when they requested it, when it was signed off on, and who did the signing.
The Old Way vs the New Way
Before business management software was widely available to small and medium-sized businesses, companies had to rely on legacy applications like Microsoft’s Word, Outlook, and Excel. While these programs have their place and time, they are troublesome in regards to accessing information in a way that truly benefits your business. Their lack of integration means that finding information is more difficult and that the information, once found, is already historical. Business management software systems have a single, integrated database that keeps all your information in the same place along with real-time updating that offers the most current data.
Using old software affects downtime as well. When a change order is issued, it is likely that there will be a waiting period while the right people are notified and the change order is signed off on. The new business management software system, however, has mobile capabilities, so when a change order comes through, the right people are notified immediately and the time between change order issue and approval is much shorter.
Other Things to Consider
Of course, change orders are never one-dimensional in scope, as they require the contractor’s overview on how the changes will affect the project. Even taking an inordinate amount of time to prepare complex change orders can further impact costs. The business management software system, with its automation options, makes this easier by automatically adjusting the budget as soon as change orders are approved.
Don’t let change orders negatively affect your projects. Get the latest business management software and save yourself a headache. Contact Asyma Solutions for more information.