As I have though about what I might say in my first blog on the Asyma website various topics came to mind. Perhaps I could talk about how much I enjoy working for Asyma or the fact that we at Asyma really try to sell the win-win relationship, or perhaps I could write about the Christmas season. The one thing that seems to keep coming to my mind is the process of establishing excellent back-up procedures. Many of us spend our whole day working on a computer with Microsoft Office products, Sage Accpac or any other computer program never thinking about properly backing up our data. Throughout my experience with computers and spending a lot of my time with the Asyma help desk, I have seen first hand what excellent and poor backup procedures can do you. Think for a minute what would happen if your computer crashed shortly after you finished reading my blog. Your first thought would be something like, “I can’t access my data today”. Then the reality kicks in, “What if I can never access my data ever again?” I know we have all heard the importance of backing up before so let me give you a few quick points on how to properly backup your Sage Accpac data: Set a regular backup schedule. Assign someone in your office with the task of ensuring the backup is done. I would recommend at least once per month with additional backups on a weekly or semimonthly basis. Many of you have Accpac setup on a server so if your computer crashes you are still o.k., but you should backup the server data to another location. I recommend having two separate physical locations for backups regardless of how your Accpac is set up. Backup onto CD’s or removable memory sticks. Every time you backup, create a new backup folder and name it with the date of the backup. Getting into this habit will ensure that you don’t overwrite a previous backup. It is always nice to have multiple reference/restore points just in case you have a problem. When it comes to your data, following these Good backup procedures will provide you with the peace of mind to never have to ask yourself “Is my data really gone?”

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